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Add transactions by hand

Record an expense, some income or a transfer in a few seconds — and know which fields are worth filling in.

Updated Jul 30, 2026

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Typing transactions as they happen keeps your balances current and takes a few seconds each. It's also the honest version of budgeting: you notice the spend at the moment you record it.

For months of past history, importing a CSV is far faster. Use both — import the past, type the present.

Add a transaction

  1. Open Transactions and select Add Transaction.
  2. Choose Expense, Income or Transfer.
  3. Enter the Amount as a positive number.
  4. Type a Description — "Grocery shopping" is plenty.
  5. Pick the Account it happened on.
  6. Choose a Category and set the Date.
  7. Select Add Transaction.

You'll see the transaction at the top of the list, and the account's balance updated by that amount.

Tip:

Tip: don't type a minus sign. The Expense / Income buttons decide the direction; the amount is always positive.

The optional fields

Everything below is optional, and each one earns its keep later:

  • Merchant — who you paid. This is what merchant searches and spending-by-merchant answers match on.
  • Notes — free text for anything you'll want to remember.
  • Tags — cross-cutting labels like "holiday-2026" or "reimbursable". Start typing in the tag box to search your existing tags or create a new one.
  • Link to Goal — appears on expenses when you have a goal funded by an account, so a planned purchase can be recorded against the goal it was saved for.
  • Recurring Transaction — turn this on to link the transaction to a bill you already track, or to create a new recurring template from it (choose a frequency, and optionally mark it as a subscription or enable a payment reminder).
Note:

Note: you can set which type is pre-selected under Settings → Finance → Preferences → Default Transaction Type.

Record a transfer between accounts

A transfer is money moving between two of your own accounts. It is not income and not spending, so the category and tag fields disappear.

  1. Select Add Transaction, then choose Transfer.
  2. Enter the Amount that left the source account.
  3. Pick the From Account and the To Account — they must be different.
  4. Set the Date and select Add Transaction.

You'll see one transaction that reduces the source balance and increases the destination balance.

Warning:

Warning: if the two accounts use different currencies, an Amount received field appears and must be filled in. Fyncora deliberately won't guess it from an exchange rate — your bank's fees and spread make a computed figure wrong, and here a wrong number would leave a balance that doesn't match reality. Enter the amount that actually landed.

FAQ

Are transfers counted as spending? No. Transfers never count towards budgets or spending reports — moving your own money isn't expenditure.

Can I edit or delete it afterwards? Yes. Select the transaction to open it, then use Edit or Delete. See Edit, categorize and tag transactions.

Is there a shorter form? While you're still setting up, the "Get set up" checklist on your dashboard offers a cut-down Add a transaction form with just account, amount, description, category and date.

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